94/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Seven pot holes have been reported. Occupiers of Chiltern House have cut back the hedge but it is still obscuring the junction. Matthew Pickering Cambs CC will contact the owners once again. Still have not received any answer to complaint about how pot hole was repaired in Back Road. Contact Highways once again copy of Councillor Tierney. (2) Rural Transport Bid has been put in for finance to help with Fact Bus. Results from the survey carried out in the village will be circulated to Councillors by the Chairman. (3) Play Equipment Information received from Landscape Group who do the play equipment inspections for Fenland DC. Have quoted £170 + VAT per annum to undertake weekly inspections. Clerk to query with them what they mean by make safe as necessary. Will they cover other items in the village. Make final decision at the next meeting. Items outstanding from previous inspection: roundabout - Playing Field Committee to sort this out, top soil which is required will be done in the Spring, Streetpride are to remove the conifer from the Pocket Park and then the bench can be cleaned up. Chairman has an Oak tree to plant in the Pocket Park. (5) New Pavilion Councillor Carroll and Ridley attended a funding meeting held at Chatteris organised by our MP Steven Barkley. Funders included Football Foundation and Living Sport attended. The MP was very helpful and is to arrange a further meeting with Parish Councillor and funders. Bid is being made to Fenland DC for a further £50,000 from Rural Fund. Application can be made to Wren in November for £40,000 for internal finishing. Chairman and Councillors Carroll and Carroll met today to prepare details for application form. They also invited Barry Hunt to attend. He is to look into the matter of VAT on the new building. Proposed Councillor Mrs Hall and seconded by Councillor Holt that a confidential item be put on the next agenda to formalise acceptance of one of the tenders for the new build. Peggs Construction to be asked to give details of changes they have made to their revised offer. (6) Parish Plan Chairman wished it to be noted that John Timms was the Chairman of the former Parish Plan Committee not as stated in the previous minutes. This committee is no longer active. Meeting held at the School to discuss safety outside the school. Speed Watch to be used to check the speed of vehicles passing the school. Zig zags are already as long as they can be. Another meeting has been organised for 8th November. (7) Queen’s Diamond Jubilee The second meeting held on the 22nd September was very poorly attended, therefore it did not seem viable to form a committee to organize an event for the village. A note has been put in the next addition of Village Voices telling everyone what is happening and to ask people to apply to the Parish Council if they wish to organise any event. Janet Ward has approached Councillor Mrs Hall with a suggestion that the Village Hall Committee may be interested in organising a tea party for people in the village who were born before 1952. This would probably be on the Sunday following a service in the church. Close the section above

81/11 MATTERS ARISING NOT ON THE AGENDA Report of rats at Richmond Green ontractors for Fenland DC have survey the site and sent a report. Clerk not able to find out the findings of the report. Repair work is now being carried out at the site. Land rear of 21-31 Churchill Road Draft farm business tenancy This was circulated with the correspondence and is satisfactory. Clerk to notify Legal Services. Village Sign Councillor Mrs Hall has spoken to Mr Howlett about looking after the base of the sign. He is very happy to do so but would like some new soil putting it. Councillor Holt will arrange this. Mr Howlett also mentioned that with the help of his neighbour would like to refurbish to seat at Richmond Green. There is no problem with this. 82/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Chairman has tried to contact Neil Band but as yet has been unsuccessful. Councillor Tierney suggested Charles Baxter be contacted as he does reply to e-mails. Councillor Ridley has met Matt Pickering Traffic Engineer for Cambs CC at Cattle Dyke junction. Report to be made at next meeting as Councillor Ridley unable to attend due to ill health. (2) Rural Transport Nothing to report. (3) Chapel Grave Yard Clerk has received a voice mail message from Rev Warren. The chapel grave yard is owned by a company of which he is a director. They have always kept the grave yard tidy until recently due to lack of a mower. The playing field committee has promised that they can have their old mower. This should be provided shortly. Streetpride should be asked to cut back the trees on the perimeter. (4) Play Equipment A quotation has been received from FLP for resurfacing under the roundabout. For wet pour it will be £4,610.13 and softfall it will be £5,086.36. As these option are very expensive it was agreed that the roundabout should be removed and the area back filled with soil and reseeded and the safety matting re-laid. Councillor Carroll has been helping Cambs Acre with a promotional video which will feature the village sign, some of the scarecrows and the play equipment. Chairman has been advised that Fenland DC do have someone that does play equipment inspections but as yet has not been advised as to their charges. Clerk to contact them. A Parish Council inspection of the equipment is due, Councillors Carroll and Holt will undertake this. Councillor Carroll has completed all the information required to register the field with the Queen Elizabeth II Fields Challenge. Meeting with Phillip Peacock on Friday 9th September. Two seats have been stolen from the playing field on two consecutive nights. The third one has been removed for safe keeping. If an insurance claim is made each theft would be considered separately therefore the excess of £125 would be payable on each seat. It was agreed that an insurance claim should be submitted for the seats and the litter bin. (5) New Pavilion Councillor Carroll has been looking into putting in an application for a grant from the Rural Communities Fund. He is at present getting questionnaires completed around the village. (6) Parish Plan The Chairman is unable to attend the meeting has arranged for 22nd September at 11 am outside the school to discuss parking and speeding problems due to other commitments. Councillors Carroll and Holt will attend on his behalf. Letter has been received from Fenland DC explaining how they are working in partnership with Cambs Acre to deliver Community Led Planning (Parish Plans) support to local parish councils and CLP groups. Chairman has passed this information to John Timms chairman of the Parish Plan committee. (7) Queen’s Diamond Jubilee The meeting held on the 1st September was fairly well attended. It was agreed that an event should be held on the Playfield consisting of service, sports, tea party and some evening entertainment. Another meeting has been arranged for Thursday 22nd September at 7.30pm in the Village Hall to form a committee. Letter has been received from Fenland DC asking for information as to how the Parish Council intends to spend the £1,000 promised for the Jubilee. If there is enough interest they will hold a workshop to deal with all aspects if event management. Clerk to respond to the letter. Close the section above

70/11 MATTERS ARISING NOT ON THE AGENDA Report of rats at Richmond Green Environmental Health were contacted and their contractor was to visit the site. But he said that they were not able to enter private property unless it was unoccupied. Clerk will contact them again for an update on the situation. British Heat Foundation Recyle Bin Being delivered to the site tomorrow. 71/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Clerk informed Peter Vale about the Council’s dissatisfaction with pot hole repairs. The only answer received was that it had been passed onto Neil Band. No answer has been received from him. The Chairman will try to contact Mr Band. Councillor Ridley has received a price for a hard standing area for a bus stop at Cattle Dyke junction which is £3,000. The large pot holes at The Barracks have been reported. (2) Rural Transport Forty completed rural transport survey forms have been passed on to Hetty Thornton, but as yet no feed back has been received. (3) Chapel Grave Yard Clerk wrote to Mr Warren after the last meeting but has received no response. To write again suggesting that the Parish Council are keen to find a way forward and suggesting that Community Pay Back scheme could be used. It is not practicable for Street Pride to take this on because it would need regular attention therefore no other projects could be completed. (4) Play Equipment/Launch Event The launch event was very well organised but it was very disappointing that very few people attended. Chairman thanked everybody that helped. Clerk will send out letters of thanks to Hetty Thornton, Lisa Peel and Charlene Denton. Councillor Carroll has received a quotation from Cambs Acre for their Play Area inspection service. The basic cost of an inspection is £52.50 for up to 5 pieces of play equipment + £3.15 for every additional item + 45p per mile for travel costs. This would be carried out at quarterly intervals. Councillors agreed that independent inspections were necessary along with the monthly ones done by the Council. The Chairman will find out from Fenland DC if they can provide a similar service and at what cost. Councillor Carroll has received an action plan from the last quarterly inspection dated 30th June 2011. The zip wire needs tightening, Councillor Ridley has tried to do this but it is a two man job. Chairman will help with this. The majority of the other issues are concerned with the matting which needs to be filled with top soil and seeded. Street Pride could help with this. The village sign has slight rust on the pole, the sign needs re-painting Councillor Mrs Humphrey offered her services for this, chamfer bricks around the base are crumbling and it needs weeding. Councillor Mrs Hall will approach Mr Howlett about this. (5) Playing Field/New Pavilion The Chairman has received information from Fenland DC about a grant finder search package which he will e-mail to all the Councillors. Councillors Carroll and Ridley will investigate all possibilities to find the extra funding required for the new pavilion. (6) Parish Plan A meeting has been arranged for 22nd September at 11 am outside the school to discuss parking and speeding problems. (7) Queen’s Diamond Jubilee A meeting has been arranged for Thursday 1st September at 7 pm in the village hall. Clerk will write to all the groups in the village inviting them to attend. Posters will be displayed on the notice boards. Close the section above

57/11 MATTERS ARISING NOT ON THE AGENDA British Heat Foundation Recyle Bin They have been in contact with the Chairman following confirmation that they can site a clothing bin in the village. There is no problem with them putting the bin on the area outside the school, but the other bins will need to be moved to accommodate it. Possibly this can be done by the contractor who delivers the bin. 58/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Councillor Ridley has still not received any information from Neil Band about the bus stop hard standing. Clerk to contact Peter Vale. Information received from Cambs CC about how local communities can change speed limits (copy in with correspondence). Any cost would have to be funded locally ie £400 per new sign and post. Councillor Holt reported seeing a contractor filling a hole in the road at Back Road. Put material in the hole and then stamped it down with his foot. This is very poor service and should be reported to Peter Vale. (2) Play Equipment/Launch Event Everything is in hand following the meeting held to discuss the event. Posters to be placed around the village and flyers to be distributed to the school, play school and secondary school children waiting for the bus. Show Committee to be asked for gazebo and use of the swing boats. Field to be decorated with bunting, ribbon cutting will take place at 10.30 am. (3) Rural Transport This was discussed at the AGM and it was felt that no one on the Council was in a position to take on this role as none of the Councillors use public transport. The Chairman approached Hetty Thornton and she organised a questionnaire which was available for completion at the Gorefield Show. Unfortunately only 7 were completed. Chris Harvey now has copies of this questionnaire and it is being distributed around the village. It will be available at the Launch Event. All information gathered will be discussed at a later date. The FACT bus is also proving very useful. (4) Chapel Grave Yard Councillor Holt has been approached by a member of the public asking about the upkeep of the Chapel Grave Yard. Street Pride members have undertaken work in there but this is not a solution to the problem because regular work is required. Clerk to write and ask about the ownership of the area and who is responsible for its upkeep. (5) Parish Plan A meeting is being arranged in September to discuss speeding and parking outside the school, this was a point raised on the Parish Plan. (6) Playing Field/New Pavilion Gorefield Bowls Club have requested a site meeting to discuss the report from the Police Architectural Liaison Officer. Councillor Ridley will arrange a meeting. Information receive about the new pavilion will be discussed further at item 12. (7) Queen’s Diamond Jubilee Fenland DC has allocated £1,000 to each town and parish council to commemorate the Queen’s Diamond Jubilee in June 2012. It is envisaged that councils will match fund this amount through their Precept of local sponsorship. An open meeting will be arranged for Thursday 1st September in the Parish Rooms. All local organisations to be contacted, notice to be put in the Village Voices and possibly a leaflet drop with the Fenland Citizen. Information receive about the new pavilion will be discussed further at item 12. Close the section above

47/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Hard standing for bus stop still waiting for price, will also gives names of contractors which will have to be used. Graffiti on road signs, Councillor Ridley has cleaned several of them but the village sign on Wolf Lane cannot be cleaned. To be reported to Street Scene. Footpath West End to Church very uneven. (2) Garden Allotments Copy of a specimen lease was circulated to Councillors. Proposed by Councillor Carroll and seconded by Councillor Ridley that this will be acceptable. Clerk to send out to all the new tenants. (3) Play Equipment/Launch Event Fenland Leisure were working on the Playing Field today. Completing track and Hop Scotch. Matting will not be done until grass has rain on it. Tidy Bear taken from field. Clerk to write to Glasdon disappointed at quality of the bear. Too easy for the back to be removed to gain access to the fixing bolts. Launch Event arranged for 23rd July 2011 from 10 am to 2pm. Councillor Carroll to contact all those who helped with providing funding. Clerk to book “Uncle Mick” the clown who attend the previous event. Meeting arranged for Thursday 23rd June at 7 pm at chairman’s home to finalise everything. (4) Parish Plan Nothing to be reported (5) Playing Field Tender documents are now being prepared. Need to make a decision about type of drainage system to use. A treatment plant can be provided at similar cost to a pumped system to the village sewage system. Agreed to go with a treatment plant. Bowls Club request for use of small area of land adjacent to bowls green. Chairman has met on site with the chairman of the Bowls Club and has confirmed the amount of land required. It is 10 metres long and the width of existing bowls club building. Any fence should be in line with building and made of materials in keeping with that building. This will be subject to security fencing being removed from roof of playing field pavilion. (6) British Heart Foundation Recycle Bin Agreed that there is room for a clothing bin next to the other bins on High Road. Clerk will write and confirm this. (7) Wisbech & District Neighbourhood Forum Meeting Wednesday 22nd June at 7 pm at Queen Mary Centre, Chairman not available to attend Councillor Mrs Hall will try to attend. Close the section above

37/11 MATTERS ARISING NOT ON THE AGENDA Child Protection Policy Copy circulated with minutes. Everyone agreed that this should be adopted. 38/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters Councillor Ridley has been liaising with Neil Band from Cambs CC Highways. He is preparing a quote for concrete base and bus stop sign. Large pot hole on Bona Lane to be reported. Road gullies near church yard have been cleaned out. (2) Play Equipment Adult equipment now erected. It will cost £126 to replace the two pieces of rubber matting taken from the playing field. Proposed Councillor Ridley and seconded by Council Carroll that an order should be placed for this. Councillor Carroll wishes to organise the official launch of the adult equipment + the toddler equipment purchased with help from Donarbon, Wren and the Lottery. The date for this should be agreed in conjunction with the playing field committee possibly in July. Extra matting that has been ordered and the painting of the concrete square should be done on 16th May 2011. (3) Parish Plan Nothing to be reported (4) Playing Field/New Pavilion A planning application has now been submitted and soon details should be ready for the tender process. Two new bins and seats are ready to be installed on the playing field. (5) Letting of Garden Allotments at Churchill Road Fenland DC have agreed to lease this land on a short term arrangement, a fixed two year term followed by a periodic term with no less than 12 months prior written notice. The rent will be £50 per annum. It was agreed that this should be accepted and the Chairman signed the lease on behalf of the council. A copy of a tenancy agreement will have to be submitted to Fenland DC for approval. The land has been divided into 12 plots 6 of which have already been spoken for. Councillor Holt proposed and Councillor Ridley seconded the motion that the rent is set at £12.00 per annum. Councillor Carroll proposed and Councillor Cooke seconded the motion that the rent is set at £15.00 per annum. The second motion was carried, therefore all tenants will be charged £15.00 per annum payable April each year. (6) British Heart Foundation A request has been made to install recycle bins in the village. They have two types, one is for clothing and the other for books, DVD’s and music. Chairman will have a look at the present recycling area to see if there is room to site a clothing bin. Close the section above

27/11 MATTERS ARISING NOT ON THE AGENDA Results from Fenland DC’s Consultation with residents on Council services The results were in priority order: 1. Emptying rubbish bins and recyling 2. Keeping streets clean 3. Protecting and helping most vulnerable residents 4. Helping people to feel safer, including CCTV cameras in community locations 5. Proving and maintaining car parks 6. Providing market town public toilets 7. Providing markets and supporting town events 8. Proving customer services 9. Supporting towns, parishes and community groups through advice and funding 10. Proving opportunities to exercise at leisure centres 11. Offering help and advice to local businesses 12. Attracting tourists to the area 13. Supporting arts and culture activities 28/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters E-mail received from Peter Vale in response to request for estimate to construct a hard standing and erect a bus stop sign. Neil Band should be providing the information. Letter received from Cambs CC Highways and Access explaining how two pilots of Highway Wardens schemes have been running within Duxford and Whittlesey. The idea is that one councillor acts as a single point of contact for local highway services. The Parish Council is invited to register an interest in the scheme. Councillor Ridley offered to take on the role. (2) Play Equipment As Councillor Carroll was undertaking other duties he has passed on the following information: Adult exercise equipment will be installed from Monday 14th March and should take 3 days to complete. Things to be done following last inspection by Phil Peacock – concrete left by OGGO to be removed. This was done on 25th February. Back filling and reseeding is required on several bits of equipment. This will be done at the end of March depending on the weather. Roundabout and disc spinner need the mud washing off. Willow tunnel needs the new growth woven into the structure. More rubber matting is required around the disc spinner, tea cup and twister and all 5 pieces of toddler equipment. Playing Field Committee to be asked to help with these. Another Councillor is required to help with inspections. Councillor Mrs Hall volunteered. The yearly independent inspection has been booked with RoSPA for April. (3) Parish Plan/Street Pride Street Pride Group met at the Pocket Park on Saturday 19th February and a committee was formed under the chairmanship of Councillor Ridley. The group will be known as Gorefield Street Pride. The next event will be held on Saturday 19th March at 10 am at the Pocket Park. (4) Playing Field/New Pavilion Clerk has received information from Glasdon about novelty bins for use in children’s play area. They have also sent a discount voucher for £50 towards the next purchase from them. A Tidy Bear will cost £212.38 less £50 discount. Proposed Councillor Mrs Hunns and seconded by Councillor Holt that one be purchased all agreed. Chairman has been contact with the Football Foundation and upon their recommendations the plan for the new Pavilion has been considerably altered to make the changing rooms up to Football Foundation standards so it may be possible to apply to them for a grant. Once the plan is finalised a planning application will be made. (5) Child Protection Policy They are a locally based arts organisation partly funded by Fenland DC that promote arts events and offer opportunities to get involved in arts based activities. Agreed to invite them to attend a meeting to give a talk about their services and support they can offer. Close the section above

17/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters E-mail response received from Peter Vale reference extending 30 mph speed limit along High Road. In his opinion moving the existing 30mph sign 150 meters east of its present position will have very little affect on reducing speeds outside the school. At the moment a review is taking place concerning speed limits on A and B roads and this will end in 2012 and then possibly our request could be considered. It has been suggested that the money that the Parish Council would have contributed to the Jointly Minor Improvement Grant could be spent on an area of Tarmac and a bus stop sign near the Gote Bridge. Clerk to make enquiries with the Cambs CC officer who visited the village to look at positions for bus stops with the Chairman. Also enquire about whether the Parish Council would be able to undertake such a project and some idea of the cost from Cambs CC Highways. Pot holes to be reported outside Holy Tree House Gorefield Road and outside No 3 Gote Lane. (2) Play Equipment Contractors commenced putting in bases for the adult equipment but unfortunately it was realised that some were being put over the top of where the pipe was put in before the drain was filled. Some are now to be put at the rear of the play area near the small climbing frame. Permission has to be given by the North Level IDB for the relaxation of their bye law to leave the remaining three pieces at the front of the site. Chairman signed the application form on behalf of the Council. On his last inspection Phillip Peacock suggested that rubber matting be put around the spinner. Councillor Carroll to ask FLP for a quotation. Councillor Carroll would like to have an official opening for the rest of the equipment possibly May/June this year. (3) Parish Plan/Street Pride Street Pride met on Saturday 29th January and will now meet every third Saturday of the month at 10 am for 2 hours. Next ones will be February 19th and March 19th. At the meeting a committee is to be formed. Last Saturday more of the Pocket Park was tidied and the Chairman showed Jeanette Milner all the rubbish at Mill Lane, Popple Drove and Hassockhill Drove. She has promised that the Community Pay Back team will visit these area. Jeanette Milner has some tree saplings available, this information has been passed onto John Timms. (4) Playing Field/New Pavilion Chairman has had another meeting with Jason Richardson FDC Sports Development officer and Steven Napier FDC Head of Property Services. They have suggested that a pre-application be made to Development Control and once the plan has been finalised a planning application made. The size of the sports changing facilities should be considered as funding could be available through the FA. More details are needed around the type of heating to be used and the suitability of any existing services. Advice regarding VAT must be sought. (5) Child Protection Policy Clerk has found another example of a Child Protection Policy, which will be circulated with the correspondence. Close the section above

6/11 MATTERS ARISING NOT ON THE AGENDA Christmas tree provided by Councillor Mrs Hall was erected in the church yard. 7/11 MATTERS ARISING ON THE AGENDA (1) Highway Matters E-mail response received from Peter Vale reference extending 30 mph speed limit along High Road. The terminal signs are situated at the commencement of the built up area of the village. Moving speed limit signs out into open countryside is only recommended for bad visibility of the terminal signs, which is not the case in this instance. Substantial cost would be involved (£2000) and would need to adjust the Traffic Regulation Order. Councillors were disappointed with this response as there are 3 properties outside of the 30mph zone and wish to challenge Mr Vale on this point. Councillor Tierney will also pursue the matter. (2) Play Equipment Councillor Carroll was unable to attend this meeting due to ill health but has passed on the following information. The village assets will be included in the inspection log when the adult equipment is installed. Councillors Carroll and Holt carried out an inspection on 29th December 2010. All the points raised have now been rectified except the additional matting. Councillor Holt has fitted a rubber stop on the gate. The bad weather and holiday period has delayed the installation of the adult equipment, but hopefully weather permitting, it should be completed by the end of March. Donarbon have been informed of the delay. Phil Peacock will carry out the next inspection and then an independent inspection needs to be carried out in April. (3) Parish Plan Street pride event organised for 8th January at 10 am meeting at the Pocket Park. Jeanette Milner has asked if the Street Pride Group be formed into a committee with an elected chairman, treasurer and secretary. She will provide a constitution for the committee and it will be covered for public liability through Fenland DC. She will continue to help with providing resources ie safety jackets, litter pickers etc. (4) Playing Field Old pavilion is now being cleaned up so it can be used until a new one is provided. There has been no more progress with this over the Christmas period. A new bin has been ordered at a cost of £550 + VAT. One side will be for general rubbish and the other for recyclable materials. (5) Child Protection Policy An example of one was circulated with the correspondence. Agreed this could probably be modified to suit the council’s needs. Close the section above