127/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters E-mail response received from Peter Vale with reference to Bellamy Bridge cross roads. After the fatality there signs and lines were improved and since then only one recorded slight injury accident. At the present time no additional markings and signs can be justified. Letter received from local resident requesting that the 30mph zone along the High Road be extended towards Leverington. Cambs CC Highways to be approached. Gritting outside properties and businesses are property owners liable if anything should happen. Cambs CC Highways to be asked. Can footpath along the High Road be gritted when road is done. (2) Play Equipment Play equipment inspections, Councillor Carroll has now received the log from Cambs Acre. Copy of insurance certificate to be included. Some of the other village assets eg Village sign have been added to the log but not all. Councillor Carroll to query this with Phillip Peacock. The following points were picked up at the last inspection – sharp and pointed nipples to be removed from logs – Councillor Carroll has done this – zip wire button seat evidence of vandalism – no action is required at the moment – swing step climber – one of the step blocks has a split – no action required at the moment – Roundabout – matting showing signs of wear – back fill with top soil and re-seed plus grass needs strimming under the edge – Councillor Carroll will organise this – disc spinner – recommends extending the safety matting – tea cup – recommends safety matting installed – willow tunnel – clear weeds and cut back and remove soft growth – zig zag stick may need rubber matting in the future – jump ramp could do with a metal strip of its leading edge to prevent damage. Adult equipment will be erected when weather improves. Contractors tried to do the marking on the concrete but the weather made it impossible. Will try again in the spring. (3) Parish Plan New litter bin to be ordered to be placed on the playing field – double bin with general waste and recyling – cost approximately £550. Street pride event was once again very successful. Eighteen people turned up, they were split into four groups – tidying pocket park, cutting back trees and bushes in the Chapel yard, bulb planting on the playing field and around the village and littler picking areas previously not done. Two bags of bulbs were provided by Dean Bowd and Taylors, letter of thanks have been sent. A meeting of the environment group has been arranged for 8th January 2011. They are to tidy up the shrubs and trees on the pocket park. (4) Playing Field Chairman has now received preliminary costs for a timber framed building. This is now more achievable with the finances that are available plus a small amount of extra funding. Jason Richards, the sports development officer at Fenland DC is trying to find suitable funders. Once everyone has agreed the suggested plan a planning application should be submitted. Permission has now been received from the insurers to tidy up part of the old building for use until a new building is completed. (5) Child Protection Policy An example of one will be circulated with the correspondence. Close the section above

115/10 MATTERS ARISING NOT ON THE AGENDA Health and Safety inspections Notice board, village sign and seat can be added to inspection log. 116/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Nothing to report. (2) Play Equipment Concrete area is to be painted on 22nd November, being funded by Playing Field Committee. The application for a grant from Donarbon has been successful. Ten pieces of exercise equipment have been ordered. Councillor Carroll presented two design for the scheme. (3) Parish Plan Street Pride meeting on 6th November at 10 am. Bulb planting on the playing field and trees to be cut back along side the chapel yard. Jeanette Milner has agreed that if the Parish Council provides more litter bins for the playing field she will authorise the emptying of them. To be discussed further at the next meeting. (4) Playing Field Still waiting for a response from insurers as to whether old building can be utilised until new building is completed. Quotes are still be prepared for the new building. (5) Child Protection Policy To be discussed further at the next meeting. Close the section above

103/10 MATTERS ARISING NOT ON THE AGENDA BMX Track Is a not a figure of 8 circuit as reported in the last minutes. 104/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters A new post and give way sign has been ordered for the junction of Allens Drove and High Road. A new post and junction sign for High Road/West End. A new sign post to replace damaged one at the junction of High Road and Hassock Hill. (2) Play Equipment Thirteen bits of new equipment have been erected. Signs erected for Lottery and Wren grants. Damaged matting has been replaced. The zip wire has had some modifications done to it. Tyre has been replaced with a spring, 12 mm bolts have been replaced with 16 mm ones. Ratchet was installed incorrectly this has now been corrected. Design for the concrete square has been agreed and will be funded by a grant from the Playing Field Committee. Sign to be placed near BMX track “Use at own risk and recommendations to use safety equipment”. Nothing heard about the Denarbon grant yet. Councillor has been invited to attend a Royal Reception at Winsor Castle on 17th November, nominated by Cambs Acre for all his hard work for the new Adventure Patch. Safety inspection will be carried out, new equipment to be added to log which appears to have gone missing in the post. Willow tunnel to be maintained by the Parish Council at the present. The present litter bins are not adequate to cope with the increase in litter on the playing field. Clerk to ask Jeanette Milner about some more litter bins possibly one with recyling facilities. (3) Parish Plan Environment Group still not met. Chairman will organise this through Fenland DC. (4) Playing Field Meeting took place on the playing field with Chairman, Councillor Holt, Jason Richardson (Fenland DC Sports Development Officer), David Broker (architect) M W Peggs (builder), Tim Marriot (Timber Building Supplier). It was agreed that an eco building should be used to replace the fire damaged pavilion. CR Peggs Ltd would provide a quotation for ground works and drains. Timber Building Supplier would give a quotation for the supply only of a timber framed building. English Bros would be asked to quote for a similar building. Insurance claim payment to be used to help finance new building. Insurers to be asked if it is possible to tidy up and use old pavilion until new building is ready. (5) Street Pride Very useful event. Next event organised for 6th November at 10 am. Leaflet drop to be done again. Jeannette Milner to be asked to organise this. Close the section above

93/10 MATTERS ARISING NOT ON THE AGENDA Undeveloped land at West End A representative from Dene Homes contacted the clerk and said they have no immediate plans for this land but they will get it tidied up. 94/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Fred Hardwick has written to the owners of 66 Back Road requesting that they remove the laurel bush from the public highway. He will provide a road junction sign for West End. According to the contractors they jetted the whole length of the surface water drain along West End. The Chairman has also been in contact with Fred Hardwick and requested that the owners/occupiers of Mill Croft and Green Acre be contacted and asked to cut back their hedges from the road side. Fred Hardwick confirmed that he has done so. (2) Play Equipment Swing to be delivered on 27th September at a cost of £2,150. BMX track will cost £5,898, which gives an underspend of £126.88. It was agreed that £150 should be spent on providing a sign. Five pieces of toddler equipment should also be erected staring 27th September. It has been agreed that the BMX track will be a figure of eight with 7 elements in it. Lottery funded signs to be ordered could possibly be added to the existing sign. Playing Field Committee may be able to fund the painting of the concrete. (3) Parish Plan There was nothing to be reported. (4) Playing Field A meeting to discuss proposals for the replacement pavilion has been arranged for Thursday 9th September with Jason Richardson, Fenland DC sports development officer, a representative from Fenland DC Property Services, a representative from Eco Buildings, David Broker the architect, C R Peggs, the Chairman and Councillor Holt. Fenland DC has set aside a further £600,000 for rural projects. Litter continues to be a problem on the playing field. Street Pride to be asked about providing extra litter bins. (5) Street Pride Litter pick arranged for 25th September at 10 am. Clerk to e-mail Jeannette Milner asking if there is anything that needs doing. Close the section above

82/10 MATTERS ARISING NOT ON THE AGENDA Chapel Burial Ground The burial ground is still open. The owner of the bungalow is trustee of the chapel grave yard and if the chapel is sold it will not include the grave yard. 83/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Have received no response from Fred Hardwick. Clerk to e-mail him again and also copy to Councillor Tierney. (2) Play Equipment Gate post has been concrete in and repairs to Multiplay and grass matting. Wren and the Lottery have both confirmed that they will give grants. Lottery to be used for toddler equipment and Wren for toddler swings and BMX track. Meeting next Thursday with Fenland Leisure to find out where track can be situated. Donarbon for adults exercise equipment has now progressed to stage two and information has to be submitted by 31st August 2010. Councillor Carroll would like to have a design painted on the concrete, possibly of the village so it could be used for remote controlled cars etc. (3) Parish Plan Report earlier in the meeting within Police Liaison. (4) Playing Field The loss adjuster has just confirmed that the £21,207 can be used to refurbish the existing pavilion or be added to a new build. (5) Street Pride This has now been arranged for 25th September 2010 at 10 am. A leaflet drop will be made in the village by Street Pride and a further piece put in Village Voice. Close the section above

70/10 MATTERS ARISING NOT ON THE AGENDA Chapel Burial Ground Councillor Mrs Hall will find out what is to happen to the Chapel burial ground if the chapel is sold. Pocket Park Seat has been repaired 71/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters High Side carriageway retread will take place between 9th August and 1st October road will be closed for 7 days. (2) Play Equipment Lisa Peel will be organising some activities on the playing field on 5th August. Councillor Carroll has received offers of grant money from WREN and Big Lottery Fund. Will accept the offer of £8,180 from WREN for the toddlers equipment and if possible get the Lottery to fund an extra set of swings which have been requested from parents. Councillor Carroll will get a quote for these. An application has been made to Donarbon (landfill credits) for the adult equipment. Ten bits of equipment at a cost of £10,730. Hetty Thornton has been very helpful with completing the application form. (3) Parish Plan Councillor Holt, Mrs E Harvey and Mr J Timms attended a meeting with Hetty Thornton. Went through points brought up in the Parish Plan: improvements for bus users, West End visibility, parking outside local school, reduction in speed of vehicles through village, speed watch, reduced vibration from large vehicles, review of neighbourhood watch and fare of crime. PC Coales to be asked for information abotsome of the above points at next meeting. Clerk to find out if road junction sign can be erected on approach to West End. Clerk will make further contact with Paul Nelson Cambs CC Passenger Transportation about bus stop signs and hard standings. (4) Playing Field Chairman has spoken to the loss adjuster and hopefully will soon give the go ahead for the pavilion repairs. He said that the Parish Council could either reinstate the building or use with other funding to build a new facility. Once this has been received Chairman will organise a meeting with representatives from playing field association, Parish Council, Fenland DC and architect to decide the best way forward. (5) Jointly Funded Minor Improvements 2010-2011 Agreed to apply for funding to improve passenger access to public transport through provision of bus stop signs with time tables and an area of hard standing. Close the section above

58/10 MATTERS ARISING NOT ON THE AGENDA Chapel Burial Ground Have received a response from CPALC. They need to know who owns the burial ground and also is it still open for burials before they can advise on measures to take about the upkeep. Pocket Park Seat still needs repairing 59/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters 30 mph needs recalibrating as comes on at about 28 mph (2) Play Equipment Thanks to Councillor Carroll for all his work in getting the new play equipment. Thanks to everyone for making the launch event so successful. Especially thanks to Mrs Marie Humphrey for the face painting and Councillor Mrs Hall for preparing the refreshments. The marquee was borrowed from the Show Committee, thanks given to them. Agree to go ahead with the Play Area Inspection Service provided by Cambs Acre. Will provide a tailored monthly inspection log and 3 quarterly inspections by qualified play area inspector at total cost of £529.83. Chairman signed the agreement on behalf of Parish Council. Councillor Carroll waiting for Hetty Thornton to send him an application form to apply for a grant for Adult Equipment (3) Parish Plan Chairman would like a Parish Councillor to take responsibility for the Parish Plan. Councillor Holt volunteered to take on the position. Notes from meeting with Hetty Thornton, John Timms and Mrs Elaine Harvey have been circulated to councillors. J Millner from Fenland Streetpride will attend the next meeting. (4) Playing Field When the loss adjuster gives the go ahead for the repairs to the fire damaged pavilion the Chairman would like to organise a meeting with members of the council and the playing field to decide how to proceed. One suggestion that has been made is that some extra money be spent on the pavilion to improve it and then build a new building with community space only. (5) Village Voices Information for July’s Village Voices page must be submitted by 15th June. Chairman will put in a write up about the launch of the Gorefield Adventure Patch. He will also do a separate eulogy for John Davall. Possibly ask the vicar for the piece he did at the funeral which was very good. Chairman would be pleased to receive any information from other Councillors. Close the section above

47/10 MATTERS ARISING NOT ON THE AGENDA Crime Buster Bus Unfortunately had a very poor response, picked a day when school was closed for the holidays. Gorefield Bowls Club Planning officer has been in contact with the Bowls Club and is helping with finding a solution to their problems so the security fencing can be removed. Land to Let Black Lane Mr & Mrs Hastings have agreed to transfer the entitlements of the land to the incoming tenant for £850. Land to be advertised to let in the next addition of Village Voices. Tenders are to be invited for 10.8 acres of land. 48/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Paul Nelson has contacted the clerk with reference to bus stop signs. He said that the only official bus stop in the village is outside the school and that is the only place that a bus stop sign should be erected. He will contact the bus company and Peter Vale from highways and discuss other places that are used ie Churchill Road and Post Office. (2) Parish Plan Mrs Harvey and Mr Timms from the Parish Plan steering group have met with Hetty Thornton and gone through the points of the Parish Plan to see what progress has been made. Mrs Harvey has a copy of the notes from this meeting, which will be circulated to Councillors. (3) Gorefield Adventure Patch Launch Everything is now in hand for the event following meeting held at Councillor Carroll’s home on Tuesday 27th April 2010 (4) Play Equipment Matting has been put in place under the disc spinner. Application has been put in for funding for toddler equipment result should be known by July. Still waiting for final quotation for the adult equipment. Councillor Carroll is meeting with Hetty Thornton to discuss funders for this. (5) Playing Field The transfer of ownership is now completed. The land registry plan does not include the land which was on the west side of the drain which was filled as the ownership of this cannot be proved. (6) Pavilion Loss adjuster is now dealing with the fire damage to the old Pavilion. Three quotations are being prepared. Chairman has received a quotation for a new timber building for £271,000. Close the section above

36/10 MATTERS ARISING NOT ON THE AGENDA Request for Bus Stop signs Passenger Transport is the contact for these. Clerk will make enquiries with them and then ask if hard standings could be put with them. Gorefield Bowls Club Have erected safety fencing on the pavilion roof. The chairman has been advised that planning permission would be required for this and if applied for would not receive permission because of the visual impact. Bowls Club to be informed. 37/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Fred Hardwick to be asked to look at all the roads in the village for pot holes. (2) Councillor Training CPALC have confirmed that the cost of the training is £350 per session and as only one other Council have registered an interest in attending it is not viable. (3) Playing Field In a letter to the Chairman David Ball has had confirmation from the Charity Commission that there is no need to have separate Charities. He has also contacted Fields in Trust regarding their declaration. They suggest that their declaration not be adopted but the Parish Council should hold the field on the terms of the existing trust. This being agreeable a draft transfer document has been produced to be signed by the existing trustees of the field and two officers of the Council. The trustees have already signed this document and the Chairman and Councillor Carroll will sign on behalf of the Council. Unfortunately the plan attached to the document is out of date, it does not include the land where the drain was filled in and includes a small piece of land which was sold to N V Gagen. Clerk to return the signed document to David Ball advising him of the amendments required to the plan. The field will continue to be run by management committee but changes need to be made to the constitution to make it possible for any new groups in the village to have a representative on this committee. AGM is to be held on Monday 10th May 2010. Replacement Pavilion Chairman has received a budget price from Peggs Construction for the latest plan produced which was £172,750 + VAT. This unfortunately is still well over the amount available. Fire in Pavilion Estimates are being prepared for the insurance company then a loss adjuster will be appointed. (4) Play Equipment The new play area is to be known as Gorefield Adventure Patch GAP for short. This is to be used on the sign which is being designed by Tydd Design which will include logo for Department for Children, Schools and Families and Cambridge CC. Councillor Carroll now has final invoice from PPL. Not to be paid until final inspection carried out. Swings are too low have been taken away to be shortened. Councillor Carroll is now in the process of making an application to Wren for £8,108 to cover the cost of 5 pieces of equipment for toddlers. It was agreed that the Parish Council would be the third party funders and allocate funds to cover 11% of £8,108. Clerk to write a letter of confirmation to Wren which Councillor Carroll will give to their representative when she comes to the field on Monday 12th April. Also requires a copy of the formal offer of funding from the Play Pathfinder Project. A follow up assessment has to be carried out on the play equipment after it is in use, this will be done at the Gorefield Show. Gorefield Adventure Patch Launch Event To be held on Saturday 8th May from 10 am to 2 pm. Lisa Peel will organise some activities for the toddlers. £200 has been received from Play Pathfinder to help cover costs. It was agreed that this should help with face painting, a bouncy castle, a clown and the village swing boats. Ice cream van and burger van to be asked to attend. Flyer to be produced to distribute around the school and pre-school. Councillor Carroll will put a piece in May edition of Village Voices. Chairman will contact local press. Clerk to fill in Launch Event Plan and return to Ashley List. People to be invited:- Parish Councillors, Playing Field Chairman and Committee, Natalie Rowlands, PC Coales, Ashley List and Rachel Marshall, Representatives from PPL, Fenland Leisure Products, Living Willow and supplier of entrance gate, Pre School Chairman, Committee and staff, Gorefield School head teacher and staff, Local vicar, Councillor Steve Tierney and Philip Peacock. A meeting will be held at Councillor Carroll’s house on Tuesday 27th April 2010 at 8 pm to finalise all the arrangements. (5) Parish Plan John Timms and Elaine Harvey have a meeting arranged with Hetty Thornton to discuss the Parish Plan. Mrs Harvey feels that the plan should now be updated. Close the section above

26/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Fred Hardwick to be asked to look at all the road in the village for pot holes. Flooding outside the Woodmans – some work has been done and the situation was much improved following last lot of rain. Fred Harwick has promised to look at the water problem along High Road near West End. (2) Play Equipment The new equipment is now being erected. The new gate should be installed on Wednesday and the erection of the youth shelter should be started on Thursday. Bark has been removed from around the rocket, swings and roundabout. This is being replaced with earth and then covered with turf and safety surfacing. Timber has been ordered for repairing existing benches and for posts for the sign, which is in the process of being prepared. Chairman has received confirmation from Ashley List that the natural play area can be completed after 31st March, as at the moment the ground is unsuitable for heavy vehicles to be used. The acceptance inspection will be carried out on 25th March 2010. The existing swings and benches need rubbing down and repainted. There has been a complaint from a property owner close to the site who was concerned about overlooking and health and safety. The Chairman has consulted with the planning department at Fenland DC and there is no contravention of the planning laws. Phillip Peacock has been consulted over the health and safety issue and confirmed that there is no problem. A launch event is to be arranged and £200 will be given for this. Agreed to have this on Saturday 24th April 2010 combined with a Car Boot sale. Ashley List to be consulted about who should be invited and what form it should take. Possibly could have a bar-b-q for the children. Details to be finalised at next meeting. (3) Parish Plan John Timms has now sorted out at the environmental volunteers. Chairman will organise a meeting with an officer from Fenland DC (4) Playing Field Transfer in hand with David Ball. Declaration of Trust with the National Playing Field Association has to encompass the whole field. The new play equipment has now been added to the Parish Council insurance policy. There is still a query about whether the Playing Field Committee still needs to have their own insurance. Clerk will clarify this with insurers. (5) Replacement Pavilion Chairman has met with a representative from a company that produces wooden buildings but the prices for these are about £1,000 per m² which is more than quoted for brick built construction. Peggs Construction have been asked to give a price on the latest plan. There was good news from Fenland DC last week as they are now to put £500,000 aside for rural communities so there may be an opportunity to get further funding from this. (6) Councillor Training Parson Drove PC have shown an interest in joining in with the training. Two Councillors wish to attend Session 1 and five Councillors wish to attend Session 3. They suggest Wednesday evenings in May, June and July. It was suggested that probably September, October and November would be more appropriate. The third Wednesday of each month would be most acceptable. Clerk to query price of the training because if its £350 per session the cost would be prohibitive if no other Councillors wish to participate. (7) Community Payback Further information received from Cambridgeshire Probation Service. Did not think there was anything that needed doing at the moment. The Village Hall Committee could be interested. Councillor Ridley will pass the information on to them. To be given a mention in Village Voices. Close the section above

16/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Request for a grit bin has been passed onto Winter Maintenance Manager. Area Supervisor will need to authorise a safe location. Cambs CC Highways Department has a website for reporting pot holes and other highway issues www.fixmystreet.com (2) Play Equipment Through the hard work undertaken by Councillor Carroll formal agreement has now been received from Cambs Play Pathfinder for a grant of £40,000. Part of the scheme must incorporate natural play opportunities which the Parish Council will be responsible for seeing completed. There are still some additional actions to be completed for the grant. A sub committee of Chairman, Councillors Carroll, Holt and clerk will meet on Thursday 4th February to go through the agreement documents receive from Cambs Play Pathfinder and the contract from the supplies of the equipment so the project can get underway as it must be useable by 31st March 2010. An application has been submitted to Tesco for further funding for Under 5’s and adult equipment. (3) Parish Plan Chairman and clerk have a meeting arranged for 8th March 2010 with Hetty Thornton to discuss Parish Plans (4) Playing Field The transfer deed is being prepared along with the Declaration of Trust. It was agreed that as the playing field is to be owned by the Parish Council then the insurance of the field and the play equipment should be added to the Parish Council insurance policy. Clerk to find out extra cost. The present insurance ceases in March. (5) Replacement Pavilion There are still insufficient funds available and it is proving very difficult to find any other funding. To qualify for Fenland DC funding building must have some community space. (6) Councillor Training Six Councillors have agreed to attend all the sessions and one 2 and 3. Tydd St Giles Councillors are not interested in any training. Have not heard from any other Councils as yet. Will discuss further at next meeting. (7) New Street Naming Woodford Gardens has been suggested as the name for the development at 93 High Road and Land east of Elm Have West End. Agreed that this was appropriate Close the section above

6/10 MATTERS ARISING NOT ON THE AGENDA (1) New Streetlight outside Village School Clerk received a further e-mail about this light but still had not received a date from Cambs CC when it will be connected. (2) Damaged Litter Bin High Road/The Barracks Has been replaced. (3) Village Christmas Tree Bay Tree Nurseries were not providing trees free this year. Fortunately Mr David Humphrey provided a tree, which was very much appreciated. Letter of thanks to be sent. 7/10 MATTERS ARISING ON THE AGENDA (1) Highway Matters Nothing to report. (2) Play Equipment Unfortunately the Playfinder grant has still not been agreed. They were still not happy with the chosen pieces of equipment, the amount of natural play opportunities and the inclusion of the toddler swings. Councillor Carroll and the Chairman met with a representative of Fenland Leisure and have agreed some changes to the equipment to be provided. They are providing a plan which will also incorporate areas for natural play which will be finance by the Parish Council contribution to the scheme which will be approximately £1,900. (3) Parish Plan Nothing further to report at this time. (4) Playing Field David Ball has now received confirmation from the Charity Commission that the Playing Field can be transferred over to the Parish Council. There are still a few more items to be finalised with the Deed of Dedication. (5) Replacement Pavilion Nothing further to report at this time. (6) Councillor Training CPALC to deliver training locally, the cost being £350 based on 10 attendees. Councillor Development sessions are spread over 3 separate dates. Councillors who attend all 3 receive a certificate. To make it more viable clerk to ask neighbouring parishes if they would be interested in joining in the sessions. Councillors to indicate their whether they wish to participate in the training and which sessions they would like to attend on form being circulated with correspondence. (7) Provision of Salt Bins Information received from Cambs CC with reference to the provision of salt bins. The salt bins will be provided on the basis that members of the public will spread the salt on a voluntary basis and that the County Council will not accept any liability for this activity. However they will refill the bins on request. The cost for the supply of the bin will be approximately £100. The positioning of the bin will need to be agreed with the Highways Supervisor. Agreed to go ahead and have a salt bin situated at Elloe Bank. Close the section above